Secretary / Receptionist

Basic Function:

To perform a variety of basic secretarial and clerical duties including office reception functions, as well as basic and specialized office and administrative tasks, in order to optimize workflow procedures in the office.

To assist colleagues and executives by supporting them with planning and distributing information.

To be the point of reference for all queries, requests, or issues and will be an integral part of the company’s workforce.

Duties & Job Responsibilities:

  • Perform key secretarial and reception functions including; answering phones, greeting visitors, screening calls and visitors to determine nature of request or need, and refer to appropriate staff member, take messages, make appointments, take standard information for administrative or other purposes, distribute a variety of written information, answer questions about company, procedures, schedules, events, services, programs, and the like. Place calls as requested.
  • Provide basic and accurate information in-person and via phone/e-mail
  • Type a variety of written materials, and computer data entry
  • Preparing and disseminating correspondence, memos and forms
  • Maintain various records and files
  • Process various incoming and outgoing documents
  • Perform routine bookkeeping tasks
  • Handle incoming and outgoing mail
  • Regularly back-up and assist other staff members with various tasks
  • Order front office supplies and keep inventory of stock, and keep updated records of office expenses and costs
  • Support and facilitate the completion of regular reports
  • Perform related duties as assigned


Qualifications:

Required:

  • Age: 28-35 years
  • Experience: Minimum 3 years experience as Secretary or Administrative Assistant
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks

Preferred:

  • Fluency in Arabic and Solid Command of English (Oral / Written)
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills
  • Integrity and professionalism
  • Hands-on experience with office equipment
  • Ability to be resourceful and proactive when issues arise
  • Customer service experience


Salary: Commensurate with qualifications and experience


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